Strategic Vendor Coordination
For C-suite-approved strategic initiatives: I select best-fit vendors and coordinate execution for multi-location technology implementations. You get CTO-level oversight without managing vendor relationships.
Common Strategic Initiatives
Board-approved projects for multi-location healthcare organizations with operational complexity
Post-Acquisition EHR Consolidation
- • Multi-system vendor evaluation and selection (multiple locations)
- • Implementation partner coordination and oversight
- • Zero-downtime migration strategy and governance
- • Multi-location change management and staff adoption
Referral Workflow Automation
- • Workflow mapping with vendor partners
- • Technology vendor selection and oversight
- • Configuration coordination and QA
- • Staff training coordination
Analytics Dashboard Implementation
- • KPI definition and vendor selection
- • Dashboard design oversight
- • Development coordination and QA
- • Training and documentation oversight
Telehealth Platform Launch
- • Platform vendor evaluation and selection
- • Clinical workflow design coordination
- • Compliance oversight (HIPAA, licensing)
- • Launch coordination and training oversight
What's Included in Implementation Coordination
Like a CFO who hires the bookkeeper and oversees their work
Vendor Selection & Management
- • Identify and vet qualified vendor partners
- • SOW negotiation and contract oversight
- • Vendor performance management
- • Escalation and issue resolution
Strategic Execution Oversight
- • Project planning and milestone tracking
- • Weekly vendor coordination meetings
- • Quality assurance and acceptance criteria
- • Risk management and mitigation
Client Success & Knowledge Transfer
- • Executive stakeholder communication
- • Status reporting and transparency
- • Documentation and best practices
- • Post-implementation support coordination
Hybrid Approach: I select and coordinate qualified vendors for hands-on implementation work (system configuration, staff training, testing). I provide strategic oversight, vendor management, and quality assurance—you get the benefit of both executive leadership and expert execution without hiring a full-time team.
Clinical Validation Throughout Implementation
Implementation plans are reviewed by clinical operations professionals to ensure:
- • Workflow changes work for therapists treating patients
- • Training programs fit professional development capacity
- • Technology rollout doesn't disrupt patient care
- • Adoption barriers are identified and addressed proactively
This prevents the "looks great in theory, fails in practice" problem that plagues IT implementations.
Who It's For
Is This Right for You?
This is right for you if:
- ✓You have specific project needing vendor coordination (EHR consolidation, analytics, etc.)
- ✓Project budget: $25K-$35K depending on complexity
- ✓You want fixed-fee engagement with vendor execution
- ✓You need both strategic oversight AND vendor management
- ✓Timeline: 4-12 weeks for completion
This might not be right if:
- !You don't know what to build → Start with Diagnostic Assessment
- !You need ongoing strategic guidance → Retainer provides continuous support
- !You want to test the waters first → Try Workshop ($2,995)
- !You prefer to manage vendors yourself (Implementation Coordination includes vendor selection and management)
- !Your project requires >14 weeks (consider multiple phases or Retainer for longer engagements)
Not sure which tier is right? Schedule a 15-minute consultation to discuss your situation.
Fixed-Fee Investment
Pricing based on scope complexity, timeline, and resource requirements
- • HIPAA Compliance Coordination
- • Telehealth Platform Launch
- • Referral System Implementation
- • Analytics Dashboard Oversight
- • Revenue Cycle Optimization
- • Clinical Workflow Transformation
- • Multi-Location Standardization
- • With vendor execution coordination
- • EHR Consolidation Coordination
- • Comprehensive Modernization
- • Full vendor management oversight
Payment Schedule
Net 30 payment terms. No credit programs apply to Implementation Coordination (standalone pricing).
Frequently Asked Questions
What's the difference between Implementation Coordination and Retainer?
Implementation Coordination is a fixed-fee project with defined scope, timeline, and vendor-coordinated execution for specific technology implementations. Retainer is ongoing strategic technology leadership without specific project focus. Many clients have both active simultaneously - Retainer provides overall strategic oversight while Implementation Coordination delivers vendor-managed project execution.
Do I get Diagnostic credits for Implementation Coordination?
No. The $5,000 Diagnostic-to-Retainer credit applies exclusively to 6-month minimum Retainer engagements, not Implementation Coordination. Implementation Coordination projects are standalone engagements with separate pricing. However, you can pursue both Implementation Coordination and Retainer simultaneously (credit only applies to Retainer).
What does "vendor coordination" mean - do you configure systems hands-on?
I select and coordinate qualified vendors who perform hands-on implementation work (system configuration, staff training, testing). I provide strategic oversight, vendor management, quality assurance, and escalation support. Think of it like a CFO who hires the bookkeeper and oversees their work—you get both executive leadership and expert execution without managing vendors yourself.
Can project scope change during coordination?
Yes, but requires written change request with mutual agreement. Minor adjustments (timeline shifts under 1 week, vendor changes) typically have no cost impact. Major scope changes (exceeding 20% of original scope, additional vendors) require SOW amendment with pricing adjustment. Change orders invoiced separately from milestone payments.